Capital Projects Administrator (Projects and Development)

POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION

 

The City of Westminster is a mature, first-ring suburb in the Denver metropolitan area. As the City approaches build-out, revitalization and redevelopment, infill development, and strategic utilization of remaining land – as well as the promotion of existing real estate options opportunities to new and expanding businesses, are critical to the economic vitality of the City. The Economic Development Department’s Capital Projects and Development Administrator has substantial responsibility for these activities through a combination of direct responsibilities and projects integrating place, people, and business-based strategies.

The Capital Projects Administrator (Projects and Development) will be responsible for the strategic planning, budgeting and managing of capital projects primarily in Downtown Westminster and the Westminster Station Transit Oriented Development. This role will act as the primary problem solver and solution provider gathering data and making recommendations for capital projects that support development and redevelopment opportunities.

The position requires the ability to manage multiple, complex projects and activities; a high level of organizational and interpersonal skills; excellent analytical abilities; strong technical skills in redevelopment and real estate development, and the ability to identify creative solutions to move these projects forward. The position interacts with, developers, contractors, inspectors, utility companies, as well as City and State regulatory agencies. The environment in which this position operates is complex, highly political, fast-moving and always evolving, requiring a high-level of independence of action and judgement.

The full annual salary range for this position is stated above. Starting wages are negotiable and dependent on the qualifications and experience of each individual candidate. The City of Westminster offers a bonus of up to $1,500 per year depending on the employee’s fluency in Spanish, Hmong, Laotian, and/or American Sign Language (ASL).

 

ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES

 

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Our core values are embodied in our SPIRIT (Service – Pride – Integrity – Responsibility – Innovation – Teamwork).

This position supports the goals of the Department of Economic Development, which supports and is responsive to the City Manager's Office, residents, the city's business community, City Council, and the overall city organization. Economic Development progressively manages the economic development and real estate functions of the organization, where service and empowerment are governing principles, and effectively communicates with internal and external audiences. The Economic Development Department is the City's ambassador to the business and development community and strives to excel in the provision of service. 

Every employee is accountable to:

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization's mission and vision
• Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
• Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support/promote change; demonstrate flexibility, and take calculated risks when appropriate
• Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences

 
GENERAL COMPETENCIES

Citywide - Every employee in this position is accountable to:

• Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
• Recognize personal strengths and weaknesses, and target areas for personal self-development
• Demonstrate initiative in performing job tasks
• Exhibit problem-solving skills leading to sound judgment and quality decisions
• Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently
• Communicate effectively with individuals and groups using clear and concise verbal and written communications
• Demonstrate accountability for work, and take ownership in job performance
• Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product

Job Specific – Every employee in this position must be able to:

• Demonstrate substantial knowledge of:
  • Rules and regulations of the department and the City, including the City Charter, municipal code of ordinances, and other adopted codes and plans in effect, particularly those related to land development
  • Principles and best practices for managing capital projects
• Empower employees by:
  • Conducting daily business in an inclusive and participatory manner
  • Ensuring respectful, fair, consistent, and equal treatment of all employees, residents, businesses, and professional associates
• Coach and hold employees accountable to conduct their work and activities in a manner that embraces the City’s SPIRIT values
• Express oneself clearly and concisely in both oral and written form, displaying a professional demeanor at all times
• Foster cooperative working relationships among staff members and emphasize positive customer relations approaches with residents, vendors/suppliers, and those conducting business with the City
• Establish and maintain effective working relationships with civic groups, the public, elected officials, and all City employees

Leadership – Every employee in this position is accountable to:

• Foster a participatory organizational climate that is open, positive, reinforcing, and supportive
• Encourage employees to be accountable for their work and take ownership in what they do
• Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some
• Demonstrate collaboration and conflict resolution skills with other departments and employees

Leadership/Supervisory – Every employee in this position is accountable to:

• Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills
• Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems
• Effectively supervise, mentor, and motivate in a team environment

 

JOB SPECIFIC FUNCTIONS

 

Essential Job Functions, Duties, Responsibilities, and Tasks

1. Departmental duties:
   • Support Department Director and Division Manager and collaborate with the departmental supervisory team, as well as the City Manager’s Office and other departments, to develop solutions that support a high performing organization and fulfillment of the City’s vision
   • Represent the City and Economic Development Department in a professional manner and positive light at public meetings, conferences, and community interactions
   • Embody the City’s SPIRIT values in all interactions and discussions with residents, businesses, visitors and throughout the organization
   • Handle contentious issues in a timely manner that reflects and supports City management philosophy and decisions
2. Staff supervisory duties:
   • Demonstrates long-term perspective through coaching, cross-training and development of employees to build organizational resiliency
   • Supervises other staff members as needed and takes necessary actions to ensure proper personnel administration in coordination with the division manager
   • Keeps informed as to personnel, property, and operations by observation, reports and management input and initiates actions to improve operations when appropriate
3. Meets with developers, consultants, architects, residents, and other community and regional officials to negotiate and coordinate development and redevelopment plans
4. Lead visioning and site renderings for vacant Downtown parcels and City-owned parcels throughout the City
5. Manage Downtown capital improvement projects (parking lots, parking garages, roadways modifications, alleys, streetscapes, etc.), access and transit connections, future commuter rail station and Downtown signage installation
6. Track all Downtown construction activities and problem solve any challenges
7. Coordinate all Downtown and Citywide CIPs aligned with strategic development and redevelopment efforts
8. Maintain Downtown utility contacts with Xcel, Comcast, Century Link and the Public Works and Utility Department
9. Track the water and wastewater “budget” in Downtown
10. Analyze Downtown sites during the due diligence phase
11. CIP budgeting along with the Sr. Management Analyst
12. Manage future visioning processes
13. Review project compliance with the Downtown Specific Plan and Westminster Station TOD Specific Plan
14. Provide site planning and thorough understand of zoning, PUD and annexation processes
15. Work collaboratively with the Economic Resiliency team on targeted industry recruitment and retention activities
16. Perform development review fee calculations
17. Develop timelines for strategic projects in the development process
18. Coordinate Downtown tenant improvement activities as needed
19. Work in TRAKit system and provide detailed review of project fees, status and timing
20. Develop a comprehensive development Fee Schedule comparison for surrounding cities
21. Maintains and promotes departmental relations, as well as public outreach and engagement to encourage private investment and development activities
22. Works with the Economic Development Director and Economic Vibrancy Manager to manage various infrastructure and construction projects in support of economic development goals
23. Implements the overall development strategy for Downtown Westminster and the Westminster Station TOD neighborhood, including working closely with other City departments and staff on the planning and development of properties
24. Maintains regular and punctual attendance

Other Duties and Responsibilities

Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion.

 

POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS

 

Education, Experience, Skills, Formal Training, Licenses, and Certifications

Required:

• Bachelor’s degree from an accredited university or college with major coursework in engineering, construction management, planning, business administration, economic development, or a closely related field
• Five (5) or more years of experience in engineering, planning, project management, economic development, or closely related field
• Proven track record of success in managing capital improvement projects in support of development and redevelopment projects

Preferred:

• Experience managing capital improvement projects in support of multifaceted development and redevelopment projects and implementation of comprehensive area-wide redevelopment efforts to accomplish economic development objectives
• Experience utilizing AutoCAD, GIS, Sketchup and similar software programs to support development efforts
• Professional Engineer (P.E.), American Institute of Certified Planners (AICP), and/or Certified Economic Developer (CEcD) professional.

Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered.

Physical Requirements

Work is sedentary in nature and requires sufficient physical stamina and strength for:

• Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods
• Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies
• Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
• Frequent lifting, carrying, and pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional lifting and pushing and/or pulling of up to twenty-five (25) pounds with dollies and carts
  
  

WORKING CONDITIONS
Work is generally performed indoors and is primarily office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.

Required Materials and Equipment
General office equipment including personal computers, telephone, cellular phone, copy machine and calculator. May operate a motor vehicle to visit project sites.

PRE-EMPLOYMENT REQUIREMENTS

• Background checks will include employment references and criminal history, and when applicable, credit check, driver license record, and education verification
• Drug screen
• Must be legally entitled to work in the United States