Executive Assistant

Position Summary

Position Title: Executive Assistant

Vanguard is seeking an Executive Assistant that will primarily support the Managing Principal as well as other senior team members. The ideal candidate has an extraordinary attention to detail, ability to communicate, and organizational skills all of which are second to none. The candidate will be comfortable working in a fast paced and deadline driven environment where both confidentiality as well as professionalism are paramount.

To be considered, please apply to HR@VanguardREA.com and include cover letter along with your resume.

Primary Responsibilities
• Successfully schedule meetings, conference calls, travel, and assist in planning corporate events.
• Coordinate and monitor Managing Principal’s ever changing daily calendar.
• Database management in Salesforce as well as other proprietary databases.
• Draft and edit various documents including marketing materials, invitations, presentations, and correspondence.
• Attend client meetings.
• Suggest more efficient ways to run the office and troubleshoot malfunctions.
• General administrative tasks as well as personal assistant duties as requested.

Skills & Experience
• Applicable experience of 1-3 years preferably within a real estate environment.
• Bachelor’s degree preferred.
• Strong communication skills (via phone, email, and in-person).
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Ability to multi-task, work successfully under pressure, and effectively manage a large workload.
• Ability to work independently and collaboratively.
• Excellent problem-solving skills.
• Extremely committed, adaptable, punctual, and positive.

Compensation
Compensation will be competitive, to be based on the specific experience and capabilities of the candidate.