Description
Position Title: Administrative Manager, Multifamily
Department: Hubbell Apartment Living
Reports To: Vice President, Multifamily
This non-exempt position works Monday through Friday, 8:00 a.m. to 5:00 p.m. with one hour unpaid for lunch.
Duties and Responsibilities
- Responsible for all administrative workflow for Hubbell Apartment Living, including supervising and developing the Administrative Assistant, leading the Community Engagement Manages and Content Social Media Specialist.
- Executive assistant to the vice president, multifamily. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, and travel.
- Contributes to team effort by assisting with company initiatives for process improvements and yearly goals. Collaborates with team to devise and implement strategic improvements and ensures organizational sustainability.
- Serves as liaison in establishing and maintaining working relationships both internally and externally; exercises confidentiality, resourcefulness, and creativity in responding to internal and external inquiries.
- Receives and screens communications including telephone calls, e-mail messages, and provides assistance using independent judgment to determine those requiring priority attentions. Acts a key role in streamlining department workflow between various departments, committees, employees and vendors.
- Responsible for developing and implementing an employee engagement program, including coordinating large-scale events, employee appreciation and recognition.
- Acts as a liaison between the marketing and on-site teams by providing creative insight and direction for print and web marketing needs. Responsible for creating and preparing management proposals and department presentations.
- Acts as first-day sponsor for all new hires and coordinates completion of employee educational training. Serves as a resource to field employee questions.
- Responsible for maintaining employee education records and training, including designations, certifications, fair housing training and Non-Mandatory Education Agreements.
- Responsible for department service agreements and contracts from creation to execution of signatures and appropriate filing.
- Completes timesheet reviews biweekly, tracks sick/vacation balances and maintains department calendars.
- Manages inventories of office supplies, marketing and promotional materials.
- Other duties as assigned.
Special Requirements
- Associate's degree in business, accounting or equivalent experience required
- Three to five years of supervision required, with a proven track record of leadership
- Two years’ minimum experience in property management preferred
- Proficiency in MS Office, Word, Excel, Power Point, and Outlook
- Experience in graphic design and/or marketing preferred
- Proficiency in Adobe Creative Suite: InDesign, Illustrator, and Photoshop preferred
- Exceptional written and oral communication skills
- Strong documentation skills
- Ability to absorb and retain information quickly
- Ability to multitask, prioritize, and meet deadlines under pressure
- Highly self-motivated, self-directed, and organized
- Exceptional customer service orientation
- Experience working in a team-oriented, collaborative environment
- Outgoing personality with the ability to be flexible and interact with all levels of management and staff
- Must be in a constant state of alertness to perform essential functions.
This job is no longer active.