The purpose of this position is to provide business operations administrative support to a Sourcing/Procurement team.
Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
Establishes and maintains documents in Shared Folders and Sourcing/Procurement tools.
Maintains contract database and provides required scheduled and on demand reporting.
Maintains Sourcing/Procurement calendar for the account.
Coordinates service provider tours with Sr. Facility Managers, Site Operations teams, and Sourcing Manager
May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
Other duties may be assigned.
No formal supervisory responsibilities in this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
Advanced experience with Microsoft Office Suite preferred.
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans
- Alternative Investments