Real Estate Services Administrator

About the role

Under limited supervision, provide general administrative support for the Real Estate Management Team. Assist with tenant and vendor customer service.

What you'll do

• Perform a broad range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
• Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
• Work with Building Technician staff and vendors to compile a list of maintenance items. May open work orders; Coordinate and monitor status of work assigned to vendors.
• Coordinate tenant events and appreciation. Assist with publication and dispersing of tenant newsletter.
• May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
• Assist with budget preparation by researching costs for supplies and services and acquiring bids as advised. Follow bid process guidelines; Assist with preparations of monthly and quarterly management reports.
• Assist with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
• Coordinate accounts payable and accounts receivable. Code invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

What you'll need

To succeed in this role, an individual should be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
• High school diploma/general education degree (GED) and a minimum of three years of related experience or training.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions. Ability to solve problems in standard situations; Requires basic analytical skills.
• Intermediate to sophisticated skills with Microsoft Office Suite

Why CBRE?

CBRE prides itself on its RISE values of Respect, integrity, Service and Excellence. When you join CBRE, you'll have the support and resources of a global firm where a high-reaching mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, and an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training, and leaders in the industry. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Real Estate Service Admin position is $65,000 annually and the maximum salary for the Real Estate Service Admin position is $75,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.