Assistant Property Manager

BioMed Realty is looking for an experienced Assistant Property Manager to join our team. The successful candidate will work with a Property Manager to support and coordinate all management, maintenance and construction activities for the company’s growing portfolio of biomedical and office properties.

This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.

Key Duties and Responsibilities

• Assists in directing the activities of vendors engaged in operating and maintaining several facilities and equipment in buildings such as laboratory, office and manufacturing buildings.
• Perform daily, monthly and bi-annual property inspections.
• Assist in reviewing, updating and maintaining building operating guidelines.
• Manage database of key clients and contacts.
• Oversee accounts payable and receivable for properties, generate purchase orders, code invoices.
• Assist with budget preparation.
• Tenant relationships/communication: Day to day contact, prepare Tenant notices.
• Prepares legal notices, i.e., Right of Entry Agreements, hot works letter, shutdown notices, impairment notices, and CAM letters.
• Prepare and distribute correspondence, packets, and other information related to property management and operations.
• Coordinate contract bids and performance reports.
• Assist with the collection of rent, expenses and any other amounts owing from tenants lease or services performed.
• Assist in planning and executing events.
• Monitor and maintain Certificate of Insurance databases as applicable (NP, Origami, CMMS, and FREDD).
• Provide support or other activities as assigned by supervisor.                                                                                              

Job Specifications

• Must have a minimum of two years’ experience assisting with real estate/property management/property accounting. Commercial real estate experience preferred.
• AS/AA degree or an equivalent combination of education, training and additional experience.
• Computer proficiency with Word, Excel, Outlook required, MRI and CMMS experience a plus.
• Ability to manage staff and develop cooperative and effective working relationships with vendors, contractors and tenants.
• Ability to write detailed notes and draft communications to tenants, vendors, and others.
• Strong verbal and written communication skills.
• Organized and task oriented, self-starter, able to work in a fast-paced, team-oriented environment with multiple deadlines and adapt readily to changing priorities.
• Excellent people skills with the ability to develop effective working relationships with staff, vendors, contractors, and tenants.

Benefits 

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty’s competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability